The APA, also known as the Advance Provisioning Allowance, is a prepaid budget used during a crewed or luxury yacht charter. It covers all variable costs that are not included in the base charter fee. By paying this allowance before the trip begins, the crew can prepare the yacht completely and make sure that fuel, food, drinks and all operational needs are arranged in advance. This allows the journey to begin smoothly and without financial interruptions.
The APA covers all running expenses that may vary during the charter. These include fuel for cruising and generators, provisions for food and beverages, marina and harbour fees, water and electricity, local taxes and any guest specific activities that the crew organises. Larger motor yachts usually need a higher APA because fuel consumption can change significantly depending on distance and speed. The crew records all expenses in a clear log that guests can view at any time.
The APA amount is based on realistic estimates from the charter company and the crew. Factors include yacht size, cruising area, trip duration and the number of guests. Before departure, the crew prepares a detailed provisioning plan that outlines food choices, drinks and any special preferences. This plan helps ensure that supplies are accurate and that no shortages occur during the trip.
If the full amount is not needed, the remaining balance is refunded to the guests at the end of the charter. The captain presents a full expense report with all receipts so every transaction is easy to understand. Refunds are made either in cash or by bank transfer, depending on how the APA was paid at the start. This transparent system is standard across the yacht charter industry.
Yes, the APA can be increased if needed. If travel distances become longer, if guests request premium supplies or if additional activities are added, the crew will inform the guests early so the allowance can be topped up. This ensures that the charter continues without interruptions and aligns with the preferences of the group.
Understanding the APA helps guests see how a crewed charter is organised and why variable costs are handled separately. It ensures clear budgeting, supports a customised onboard experience and gives the crew the flexibility needed to deliver a seamless and personal journey on the water.
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